Himachal Road Transport Corporation

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• ORGANIZATION STRUCTURE AND  FUNCTIONS.

• UNIT-WISE FLEET POSITION AND STAFF POSITION AS ON 31.03.2009.

• POWER AND DUTIES OF OFFICERS AND EMPLOYEES.

• PROCEDURES AND NORMS FOLLOWED IN THE CORPORATION :

• DOCUMENTS AND INFORMATION HELD BY THE CORPORATION

• INFORMATION AND DATA REDUCED INTO ELECTRONIC FORM

• BOARDS, COMMITTEES AND OTHER BODIES:

• DIRECTORY OF OFFICERS AND EMPLOYEES WITH THEIR MONTHLY     REMUNERATION/GROSS SALARIES

•  BUDGET

•  P.I.Os/A.P.I.Os

• FARE STRUCTURE AND CONCESSIONS

• FACILITIES AVAILABLE TO ‘CITIZENS FOR OBTAINING INFORMATION.

• FORMS.

 ORGANIZATION STRUCTURE AND  FUNCTIONS :

 AN INTRODUCTION:

 Bus services were first introduced  in Himachal Pradesh by a private company named Lord Clire on Mandi-Pathankot route in the year 1960. Subsequently the King of Mandi State formed Mandi State Transport and introduced bus service on the Mandi-Baijnath route in 1945 and 1946 some transport services were started by the Feudal Governments in different districts of Himachal Pradesh.

Subsequently, several private operators started operating bus services in different parts of Himachal Pradesh; however, the growth in the number of buses in the private sector was very much restricted upto 1950.  The process of nationalization started long after the framing of the Road Transport Corporation Act, 1950.  The Himachal Road Transport Corporation was established by the Govt. of H.P.  on 24th Sept., 1974 under Section 3 of the Road Transport Corporation Act, 1950 (Act LXIV of 1950), by renaming the then existing Mandi Kullu Road Transport Corporation constituted as per Punjab Govt. in 1958. This was done with a view to taking over the management of the then existing Himachal Govt. Transport in the public sector in the Pradesh and for ensuring an efficient and economical system of Road Transport Services.  The management of the erstwhile H.G.T. was taken over by the Himachal Road Transport Corporation w.e.f. 2.10.1974.

Ever since its inception, Himachal Road Transport Corporation has played a dominant role in the social and economic development of the State.  Himachal Road Transport Corporation has developed a bus route network in the remote and inaccessible areas like Lahaul-Spiti, Chamba, Kullu, Kinnaur, Sirmour and Keylong.  Besides providing passenger transport services in the State, Himachal Road Transport Corporation  had been operating goods transport services for providing food and essential commodities to the remote corner of the State even where private truck owners hesitated to go. Himachal Road Transport Corporation has undoubtedly played a major role in the economic development of the State.

In comparison to other States, due to hilly terrain, Himachal Pradesh is snot served by a rail network, except for the narrow-gauge trains operated between Kalka-Shimla and Pathankot-Joginder Nagar. Road infrastructure in the State is increasing which has increased the demand for transport.  Thus, passenger transport in the State is totally dependent on road transport, and within the given resources HRTC is successfully playing its role.  Almost in every area of Himachal , Himachal Road Transport Corporation is operating its services despite tough terrain, and climatic conditions.  Not only this, the Corporation is also operating inter-state routes and providing direct services to Haryana, Punjab, Uttar Pradesh, Uttranchal, Jammu & Kashmir and Rajasthan.

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ORGANIZATION STRUCTURE :-

Himachal Road Transport Corporation is head by a Board of Directors with Transport Minister as the Chairman.  Managing Director is the Chief Executive of the Corporation.

Himachal Road Transport Corporation has a three tier structure.  The Corporate Office at Shimla controls 4 Divisional Offices located at Shimla, Mandi, Hamirpur and Dharamshala.  These 4 Divisions controls 23 Regional Offices (Depots) under them.

At the Corporate Office, the Managing Director is assisted by Chief General Manager, Financial Advisor & Chief Accounts Officer, and General Manager (Admn.).  The corporate office has different Sections as :-

            SECTIONS                                                OFFICER INCHARGE

1.         Administration (HRD)                         G.M.(Admn.)/R.M.(Admn.)

2.         Accounts (Banking, Budget,                 F.A. & C.A.O./ D.C.(F&A)

            Pension, Fund & Audit)                                                           

3.         Traffic                                              D.M.(Traffic) / R.M. (Traffic)

4.         Legal & Labour                                  D.D.M. (L & L)

5.         Works/Building                                  D.M.(Tech.)/ D.D.M(Tech.)

6.         Central Purchase Agency (Store)           D.D.M.(Tech.)/ R.M. (Store)

7.         Establishment & Accounts (HQ)            R.M. (Hqr.)

8.         Computer/Inspection/Statistics             D.M.(IT)/Computer Programmer.

Four Divisional Office at Shimla, Hamirpur, Mandi and Dharamshala are headed by Divisional Manager respectively.  Divisional Offices is an important channel between the Corporate Office and the Regional Offices. Divisional Managers are assisted by the Manager (Tech.), Regional Manager (Traffic), Regional Manager (Enquiry) and Asstt. Controller (F & A).

The Regional unit (depot) in any transport undertaking is the key operating unit. In Himachal Road Transport Corporation, 23 Regions are functioning under 4 Divisions, Each region is headed by a Regional Manager.  These Regional Managers are assisted by Works Manager, Traffic Manager, Superintendent, Inspectorate Staff, Sr. Store Keeper, Store Keepers for the smooth functioning in terms of operational, technical, administrative and inventory management activities.

 Apart from above Divisional Offices/Regional Offices, HRTC has its four Divisional Workshops located at Taradevi, Parwanoo, Mandi & Jassur. These four Divisional Workshops undertake the major repair work of buses of Units falling under the respective division.  Besides major repair work, except D.W. Taradevi, all Divisional Workshops are undertaking the work of fabrication/ re-fabrication of HRTC Ordinary and Semi Deluxe buses. These workshops are headed by a Technical Officer viz.  Manager (Tech.) or D.D.M.(Tech.) or D.M. (Tech.).  

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UNITWISE FLEET POSITION AND STAFF POSITION AS ON 31.03.2009.

SHIMLA DIVISION

MANDI DIVISION

HAMIRPUR DIVISION

DHARAMSHALA DIVISION

DIVISIONAL WORKSHOPS                      STAFF

1.         Taradevi                                   98

2.         Mandi                                     125

3.         Jassur                                     119

4.         Parwanoo                                 185

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POWER AND DUTIES OF OFFICERS AND EMPLOYEES

MANAGING DIRECTOR

The Managing Director is the over all Controlling Officer of the Himachal Road Transport Corporation.  The Managing Director takes all important decisions, which do not require approval of the Board of Directors or the State Government. Managing Director exercises overall executive, administrative and financial powers of the HRTC. He also exercises the powers of Appointing and Disciplinary Authority in respect of all Class-I and Class-II Officers.  He is the Appellate Authority in respect of Class-III categories of employees.  He is also one of the official Director of the Board of Directors.  He is also the Chairperson of Store Purchase Committee, Vehicle Purchase Committee, Benevolent Fund Committee, Conciliation Committee, HRTC Pension Trust, HRTC GPF/CPF Trust and I.C.G.  All operations related powers are also vested in the Managing Director. He also approves the panel of advocates required for court cases and other legal matters pertaining to HRTC.  Final approval for settlement of claims in MACT, Labour Court, High Court and Supreme Court is also given by him and also decides about the filing of appeals, if required.  Proceedings of the Condemnation Board are also approved by him.  The power of transferring and posting of HRTC employees is also vested in him.

CHIEF GENERAL MANGER

1.                Secretary, Board of Director of HRTC.

2.                Supervision of entire work of HP Bus Stands Management & Development Authority.

3.                Corporate Planning- economics review.

4.                All legal (except service)  matters including MACT and Consumer Forum cases.

5.                Tribal Advisory Committee matters.

6.                Assurances etc.

7.                Review Meetings and follow up action.

8.                Matters relating to 20 point Programme and Committee of Secretaries meeting etc.

9.                Annual Action plan.

10.              Management information System-Statistics.

11.              Meeting of ASRTU and its various committees.

12.              State level Grievances Committee Meeting.

13.              Any other duty as may be assigned to him from time to time.

GENERAL  MANAGER (ADMINISTRATION)

1.                  All establishment matters pertaining to class-III and class-IV

                     (including administration, Workshop, Drivers, Conductors, Inspectors, Booking Clerks etc.)

2.                  Computerization of staff.

3.                  Assurances relating Administrative matters.

4.                  Directions for screening/eyesight of Drivers..

5.                  ACRs/Recruitment & Promotion Regulation etc.

6.                  Setting up new depots/traffic depots/Sub-depots.

7.                  Managing Director may assign any other duty as may be required from time to time.

FINANCIAL ADVISOR  AND CHIEF ACCOUNTS OFFICER

1.                  To perform such duties and exercise such powers as are or may be enjoined in terms

                     of RTC Act, 1950.

2.                  To assist the Managing Director in financial matters etc. from time to time.

3.                  He is the Supervisory/ Controlling Officer for the upkeep and maintenance of Accounts and also

                     to get the matters relating to cash audited and follow up action taken.

4.                  Passenger tax /Income tax.

5.                  To process and finalize the pension cases of the deceased employee and retiree on attaining

                     the age of Superannuation.

6.                  Maintenance of GPF/CPF and Advances subject to the budgetary limit.

7.                  Audit Paras/ COPU/ PAC matters through DC(F&A), Head Office.

8.                  To process the Annual Accounts of HRTC within the time schedule.

9.                  Managing Director may assign any other duty as may be required from time to time.

DIVISIONAL MANAGER(ADMN)

1.                  Review of cadre strength of HRTC as a whole, creation of posts and creation of Units:

2.                  Recruitment & Promotion Regulations.

3.                  Appeals, representations, appointments, transfers and postings and leave cases

                     etc. of all Class-I to IV posts.

4.                  Vigilance/Court cases/Confirmation/Screening cases;

5.                  Computerization of employees data;

6.                  Completion of ACRs;

7.                  Revision of pay scales and to process cases with Service Committee and Board of Directors.

8.                  Training matters of staff with various Institutions;

9.                  Any other duty as may be assigned to him from time to time by the higher authorities;

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DIVISIONAL MANAGER (IT)/DY.DIVISIONAL MANAGER (IT):

 1.               Head Office and depot level computerization;

2.                Member Secretary of I.C.G. Meeting;

3.                All matters relating to statistics;

4.                Conference, meetings and workshops and follow up action thereof;

5.                Monthly physical and financial review of all Depots and follow up action;

6.                Monthly route-wise analysis;

7.                Monthly vehicle-wise analysis;

8.                Daily performance monitoring of all Depots;

9.                Supply of Data to State/Central Govt. CIRT and ASRTU;

10.              Productivity Awards;

11.              Fixing of Targets;

12.              Annual Administrative Reports;

13.              Fare and freight;

14.              Any other duty as may be assigned by the superior authority from time to time;

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DIVISIONAL MANAGERS:

As a Head of the Division:-

1.                  To exercise such administrative and financial powers in respect of the Division under his charge, as are vested in him from time to time.

2.                  To inspect, supervise and control the working of all Offices and Units etc. within his jurisdiction including Divisional Office, workshop, stores, Enquiry Offices etc. etc.

3.                  To ensure that all the essential services are run according to time schedules and in an effective manner.

4.                  To co-ordinate in an effective and planned manner the provision, stock, issue, consumption and disposal of tickets/stores/material with due regards to the economy and efficiency and to check quality and quantity of work done at each level and make suggestions for improvements and to ensure periodic physical verification of stock, stores and money value books conducted Unit-wise and submit reports.

5.                  To ensure submission of required date and information on each level;

6.                  To analyze operational/repairs cost vis-à-vis jack-pot survey (income from routes from one hand and expenditure on repairs on the others) and submit periodic critical reviews to the Head Office, Unit-wise and devise wage and means to augment income and cut down expenditure;

7.                  To review suspension/disciplinary./vigilance cases so as watch that each case is being disposed of expeditiously as per time schedule or to fix responsibility for delay, if any, occurring and implementation of Laws/Rules.

8.                  To promptly investigate cases of theft/pilferages, shortages, mis-appropriations, embezzlements and frauds/defalcations, whichever come to notice and take effective/remedial measures to guard against recurrences vis-à-vis apportion stage-wise/individual-wise responsibility for stern action.

9.                  To hold speedy Enquiries into causes of accidents and apportion responsibility whichever called for.

10.              To ensure proper adherence of preventive maintenance Schedules in the Units/ Sub Units;

11.              To ensure reclamation of old parts to effect economy to the maximum extent;

12.              To watch the proper processing of Labour Demands and their Welfare (subject to the resources) of the Organisation.

13.              To adhere to all directions and decisions of the Corporate Office from time to time and ensure implementations of the same at all levels;

14.              Such other duties as may be assigned by the superior authorities from time to time.

DIVISIONAL MANAGER (TECH)/ DY.DIVISIONAL MANAGER/  MANAGER (TECH)

While posted in a Division:

To assist the Divisional Managers with regards to the matters namely:-

1.        Planned supervision and inspection of stores/workshops in the Units and drawing out of report thereof;

2.        Assessment of quality and quantity of work done by such worker in Stores/Workshops and suggestions for improvement and to take measures to cut down expenditure and increase efficiency;

3.        Watching repair, maintenance and servicing of vehicles as per schedule economically;

4.        Critical review of life of vehicles, bodies, major components, spares and POL, Tyres and take measures to increase their performance and to cut down expenditure and review of maintenance Log Books;

5.        Inspection of documents of vehicles/crews and spare component of vehicles and test check of tools, plants and machinery;

6.        Follow up action on condemnation of vehicles and stores in a Unit/Sub Unit;

7.        Any other duty as may be assigned by the superior authority from time to time.

While posted in Divisional Workshops:

1.        Head of Office and Drawing and Disbursing Officer in respect of Divisional Workshops and to exercise such administrative and financial powers as are delegated to him subject to budgetary/drawing allocations;

2.        Responsible for printing ,receipt, stock,  issue and accountal of denominational systems of tickets and money value documents/forms/books, submission of Master Account Statement to Head Office;

3.        Assess and analyze the output of skilled, semi-skilled and un-skilled workers with special reference to quality and quantity of work done by each on one hand and wages paid on the others;

4.        Responsible for quick disposal of office work and for submission of replies, data and statement(including financial/statistical, statements)to the quarter concerned in time. Monthly review of the various registers maintained in the workshop to ensure up-to-date and correct posting and initial 10% of the entries therein;

5.         Physical verification of property, stores, stocks, material, machinery, tools, plants, cash money value books, periodically and proper accountal of charges or the services rendered. Bills for such service should be prepared and sent to the parties concerned within 15 days and receipt of charges ensured within a month;

6.         Adherence of provisions of all Acts/Rules as are applicable from time to time;

7.         Labour demands, meeting, welfare vis-à-vis meeting of Works Committee and follow up action thereon;

8.         Condemnation of old unserviceable vehicles, stores, material records and their disposal as per procedures;

9.         Resident and Fire Fighting Officer of the Divisional Workshop;

10.       To ensure watch and ward and cleanliness arrangements;

11.       Material Management with special reference to control on issue;

12.       Any other duty as may be assigned by the superior authority from time to time;

DY. DIVISIONALMANAGER(ADMN)/REGIONAL MANAGER (ADMN)

1.                 Vigilance/Court/Appeal/Representation/Confirmation/Screening/Appointment/Transfer and posting cases of all Workshop staff, Drivers, Store Staff (Class-IV) and other Class-IV staff;

2.                  Release of Sr. Scale/Selection Grade etc.(if any) to the above category of employees;

3.                  Appointment/engagement of apprentices;

4.                  Finalization of seniority lists of the above categories;

5.                  Computerization of employees’ data of the above categories;

6.                  Completion of ACRs of the above categories;

7.                  To ensure implementation of orders/instructions issued from Corporate Office;

8.                  To work as Co-ordinating officer for Assembly business;

9.                  Any other duty as may be assigned by Senior Officers from time to time;

He will route the above matters through Divisional Manager / General Manager (Admn.)

DY.CONTROLLER (F&A)

1.                  Generally to assist the Chief Accounts Officer in the discharge of his duties and responsibilities;

2.                  Finalization of Accounts of erstwhile HGT/MKRTC.

3.                  Control and supervision of all Accounts/audit cells at the headquarters office;

4.                  Out agency and mail subsidy income;

5.                  Refund of revenues;

6.                  Sundry Debtors/recoveries;

7.                  Review of working of Audit and verification Cells;

8.                  Pension/Pay fixation/GPF/CPF/Ex-gratia etc.

9.                  Securities/Sureties and fidelity insurance;

10.                Any other duty as maybe assigned by the superior authority from time to time;

ASSISTANT CONTROLLER (F&A)

1.                  Ensuring half-yearly and yearly Store Verifications by the teams provided for the purpose in a methodical and good systematic manner as per inspection/touring roster;

2.                  Perusal of cases relating to the excesses, shortages; and or embezzlement etc in stores;

3.                  To help the Chief Accounts Officer in having effective internal audit control;

4.                  Ensure submission of Master Accounts Statements by the operating Units/Sub Units timely and correctly;

5.                  To help in the expeditious settlement of Audit papers, internal audit objections, pending PAC papers and to pursue cases of mis-appropriation, defalcation and embezzlement;

6.                  Any other duty as may be assigned from time to time by the superior authority;

DY.   DIVISIONAL  MANAGER(L&L/ REGIONAL MANAGER (L & L)

1.                All Labour matters, demands, meetings and follow up action thereon;

2.                Functioning of Works Committee, Unit Councils, Open Darbars, Joint Councils at H.O. level and follow up action in regard thereto;

3.                All cases  in Labour Courts/Conciliation proceedings and follow up action thereon;

4.                Strides, Lock Outs and Lay Offs;

5.                Code, Conduct of workers as well as management-Workers relationship;

6.                Labour Welfare Matters;

7.                Review of disciplinary cases and enquiry cases, quarterly statement regarding;

8.                Benevolent Fund Scheme;

9.                Matters relating to Passengers tax;

10.              All Court cases instituted against or by concerning HRTC Units like Service matters, MACT cases etc:

11.              All cases relating to Consumer Forum;

12.              To engage advocates in Court Cases on behalf of the Corporation;

13.              To sign and vet all replies and affidavit on behalf of the Corporation;

14.              Settlement of claim cases through conciliation before MACT and Lok Adalat etc.

15.              Matters relating to interpretation etc. of Acts/Rules/Laws Bye-Laws, standing orders delegated legislation etc in regard to their applicability to HRTC;

16.              To pursue all civil suits/appeals/Writs, claim cases etc. in Courts i.e. High Court, HPAT and other Courts in which HRTC is a party;

17.              To allocate cases among the standing counsels;

18.              All the residual legal matters not covered above;

19.              Any other duty as may be assigned by the Managing Director;

LAW OFFICER:

1.                  To attend service matters before Hon’ble High Court/HPAT/Supreme Courts, Labour Courts, Conciliation Proceedings, Lok Adalat;

2.                  To attend cases of recovery of arrears of license fee before Collector/SDM Courts/Appeals in Divisional Commissioners Court;

3.                  To attend complaints before Distt. Consumer Dispute Redressal Forums; Appeal cases before the State Consumer Dispute Redressal Forum;

4.                  To attend claim cases before MACT, Lok Adalat, Commissioner under Workmen’s Compensation Acts,  FAOs in Hon’ble High Courts;

5.                  To attend cases before Arbitrator, cases of passengers tax before Dy. Excise & Taxation Commissioner, Financial Commissioner;

6.                  To prepare parawise comments of applications/petitions/replies on behalf of HRTC;

7.                  To prepare comments of claim cases/reply on behalf of HRTC;

8.                  To produce record before the HPAT/High Court and any other Court on behalf of HRTC;

9.                  To assist Dy. Divisional Manager (L&L)/Divisional Manager/General Manager/Sr. Legal Advisor/ Legal Advisors in Court cases;

REGIONAL MANAGER (TRAFFIC)/ REGIONAL MANAGER (ENQUIRIES)

1.            To conduct departmental inquiries, as are entrusted by the disciplinary authorities in accordance with the provisions of Rule 14 and 16 of the CCS (CC&A) Rules, 1965 and orders/directions issued thereunder;

2.            To adhere to the procedure for departmental inquiries as set out in the Vigilance Manual, as in force in Himachal Pradesh;

3.            To follow the time schedule in the conduct of inquiries so as to ensure speedy finalization of cases;

4.            To submit progress report every month to the competent authority for information and to take follow up action on directions and orders received thereon.

5.            Any other matter as may come to him or as maybe assigned by the superior authority from time to time.

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REGIONAL MANAGER (TRAFFIC) POSTED IN DIVISION:

To assist the Divisional Manager in the matter of:-

1.                  Control and supervise the movement and performance of checking agencies and squads, analysis of checking  reports of checking personnel and periodic review thereof;

2.                  To conduct surprise checks on routes/Booking Offices as the Officer Incharge of Flying Squads;

3.                  To process complaints against checking personnel and follow up action thereon;

4.                  Scheduling of services and tabulation and enforcement of time tables on routes     ( including joint routes) with a view to avoid competition vis-à-vis overlapping of services;

5.                  Punctuality of essential services;

6.                  Jackpot survey of the routes;

7.                  Any other duty as maybe assigned by the superior authority from time to time;

REGIONAL MANAGER:

1.                  Head of Office and Drawing and Disbursing Officer and controlling officer in respect of persons working under his administrative control and to exercise such administrative and financial powers as are vested in him as per relevant schedules, subject to the budgetary allocations/drawing limits;

2.                  To send budget and budgetary statements in time. Adherence to the required provisions of H.P.F.Rs. C.S.Rs. F.Rs and S.Rs Budget Manual, Accounting procedure and other Rules and Acts as may be applicable. The avoid appropriation of income towards expenditure and to ensure daily deposit of realised income into the Bank. To avoid exceeding of the delegated powers;

3.                  Plying  and regulating of essential services vehicles efficiently and as per schedule of time table;

4.                  Assessment of traffic potentiality and periodic jack pot survey of routes;

5.                  Efficient, constant and effective control/vigilance and supervision of the working of a Unit put under his charge to ensure that the running of the Unit is financial viable;

6.                  Responsible for quick disposal of work inn the office, field and workshop and ensure dispatch of all information and data/replies/statements required by concerned quarters in time, including the prescribed financial statistical returns and profit and loss accounts and balancesheet as per time schedule;

7.                  Provisioning of stores with due regard to minimum/maximum physical limit budgetary limits as per pre-requisites of material management and economy;

8.                  Effective financial control on property, stores, stocks, materials, monies, money value books and accountal of revenue, income and expenditure control and proper accountal and periodic physical verification thereof. Timely submission of Master Accounts Statement. To ensure up-to-date postings in all registers and safe record maintained in the Unit and to have a monthly review by personally rendering 10% check of entries in respect of each register/ledger/forms vis-à-vis the availing record from which such postings are made and initial the entries in token of having done so;

9.                  Timely attendance to audit paras/objections/notes;

10.              Periodical inspection of Booking Offices, fuel pumps, routes and vehicles in a phased and planned manner, submission of reports for review;

11.              Procurement of business for the organization and to suggest measures to augment revenue and cut down expenditure;

12.              Properly maintenance of Bus Stands/Shops/Shelters within the operational jurisdiction and providing of passenger amenities;

13.              Processing and consideration of labour demands, welfare and meeting of works Committee;

14.              Review of suspension/disciplinary/vigilance cases and adhere to time schedule in regard to disposal thereof.;

15.              Effectively to check leakage of revenue/pilferage of POL, parts, stores, tyres and take remedial measures;

16.              Control co-ordinate the working of the checking agencies;

17.              Timely condemnation and disposal of vehicles/stores as per procedure;

18.              Weeding out of old records as per procedure;

19.              To ensure realization of outstanding dues from Sundry Debtors and avoid creation of such debtors as far as possible. Bills for services when rendered on credit should be prepared and sent to the parties within 15 days and receipt of the money ensured within one month;

20.               Review of wage bill and ensuring fruitful deployment of staff;

21.              Strict observance of repair, maintenance and servicing schedules as per norms;

22.              To take effective steps to prevent breakdowns and ensure timely repairs of buses and machinery;

23.              To ensure punctuality, courtesy, safety and smart out-turn of staff as also cleanliness of vehicles;

24.              Prepare critical review of PKM, expenditure sub-head-wise;

25.              To attend to major accidents, provide relief’s and take follow up action;

26.              Any other duty as may be assigned by the superior authority from time to time;

WORKS MANAGER:

1.                  Officer Incharge of the concerned workshops, responsible for general supervision and control of workshop staff, subject to administrative control of the Head of the Office concerned;

2.                  To assist the Head of Office in all technical matters and in the adequate provisioning of Stores, POL and materials required to repair and maintain the fleet and their accountal thereof;

3.                  Timely attendance of breakdowns and accidents minimizing the same and providing of relief where needed;

4.                  Resident Officer in the matter of the Fire Fighting and Watch and Ward Arrangements in Workshop/Stores;

5.                  To adhere to the preventive maintenance schedule rigidly and to ensure that maximum number of vehicles are in road worthy condition, keep the repair costs to the minimum;

6.                  To ensure replacement of pre-mature failed parts by the manufacturers and to take steps to avoid excessive wear and tear;

7.                  To ensure that the vehicles are sent out for service duty in a sound condition and are perfectly safe to travel in and to issue mechanical fitness certificate to buses;

8.                  The repair is so arranged so as to get maximum life out of chassis, engines, gear box, differential, tyres, batteries and bodies etc. and  increase KMPL to the optimum level;

9.                  Responsible for workers presence, workers output with special reference to qualify, quantity and efficiency vis-à-vis economy;

10.              Responsible for all statements, references, data, permits/licenses and matters concerning Garage Office and submission of required information to the quarter concerned in time;

11.              To undertake periodic survey of fuel consumption and take follow up action thereon;

12.              Any other duty as may be  assigned to him by the superior authority from time to time;

TRAFFIC MANAGER:

To assist the Regional Managers in the following matters:

1.                  Service Scheduling and crew management;

2.                  To enforce time table of essential services so as to ensure running them efficiently, punctually thereby avoiding overlapping and clubbing of services with regard to public convenience, revenue and economy;

3.                  Assessment of traffic potentiality and jack pot surveys and also to supervise tourist traffic, vis-à-vis advance reservation/special bookings;

4.                  To control and supervise additional traffic in mails, festivals and on special occasions;

5.                  To watch the quantum of breakdowns, late running, suspension of services so as to keep them at the minimum;

6.                  Jack-pot survey of the routes periodically and follow up action thereon;

7.                  To evaluate the performance of Inspectorate staff and supervise their working and follow up action on their reports etc;

8.                  To ensure courtesy, safety and outturn of field staff;

9.                  To attend public complaints and public relations;

10.              Plying and regulating of essential services and to drawn out workable time table and ensure punctual adherence thereof;

11.              Periodic check on vehicles and routes and procurement of business for the Organization and to keep watch for additional/ traffic general during special occasions;

12.              To effectively check leakage of revenue to conduct periodic supervise, checking and also co-ordinate the working of checking agency;

13.              To provide all possible amenities to the passengers at Bus Stands/shops and also to act as Care Taker for maintenance/upkeep of the bus stand;

14.              To ensure that the vehicles are sent out on duty in a sound mechanical conditions and with valid documents;

15.              To conduct Enquiries immediately on public complaints;

16.              To monitor the daily income route-wise and devise ways and means to improve the income and also see the conductor-wise income, Booking Clerks, posted at Bus Stands, daily;

17.              To oversee the deployment of crew, regulate their duty hours and ensure that their weekly rests and discharged regularly;

18.              Setting up of crew rosters to be rotated systematically;

19.              Any other duty  as  may be assigned by the superior authority from time to time;

SUPERINTENDENT GRADE-I:

1.                  To ensure maintenance of discipline and punctuality in attendance of staff in his section;

2.                  To ensure that the section is kept neat and tidy and that files, papers etc. are arranged in an orderly manner;

3.                  To maintain an up-to-date distribution of work among the dealing hands in the Section and that the work of the section is evenly distributed among the staff.

4.                  To make arrangements for the disposal of work entrusted to the officials during their absence;

5.                  To submit to the Branch Officer all important record and files at dak stage;

6.                  To keep a careful watch on any held-up in the movement of dak between the section and higher officers;

7.                  To mark the receipts to the dealing hands in the section and to give directions to them for disposal;

8.                  To deal with important or complex receipt or cases himself;

9.                  To scrutinize the notes and drafts of dealing hands for correctness and accuracy and add his own remarks or suggestions where necessary before submitting the case to the higher officer;

10.              To see that all routine duties including maintenance of registers etc. are carried out promptly and thoroughly;

11.              To see that all Manuals, Rules, Guard Files of the Section are kept up-to-date by inserting latest correction slips;

12.              To ensure that Assistant Diaries are kept up-to-date;

13.              To see that reports and returns are submitted on due dates;

14.              To ensure timely submission of fixed date cases, other important cases and papers required by officers and to keep a watch on progress of sections;

15.              To ensure that the arrears lists are compiled timely and accurately;

16.              To check that the staff comply with the Govt. instructions issued from time to time;

17.              To ensure timely record of cases;

18.              To attend the periodic disposal of destruction of all ephemeral record;

19.              To deal with such confidential or other works of the section as maybe entrusted to them by the Branch Officer or other higher authorities;

20.              Any other duties as maybe assigned to them by the superior officer from time to time;

SUPERINTENDENT GRADE-II

1.                  To supervise, control and co-ordinate the working of the office and responsible for proper maintenance of  records, expeditious disposal of papers received and compilation/second hand check with a view to ensure accuracy of various periodical returns/Statistical data  and timely dispatch  thereof to the quarters concerned;

2.                  To attend to important/urgent/secret correspondence & ensure its disposal in time;

3.                  Responsible for watching minimum-maximum limits of stores, within financial limitations with due regard to requirements for proper repair/maintenance of vehicles required for daily traffic demands;

4.                  To watch disposal of work in workshop office, including  maintenance of various records; books registers, documents; statements. evaluation of work out-put and analysis of jobs done and its quality and quantity;

5.                  To watch timely flow of bills of Stores materials and bills to accounts section till liabilities get discharged after completion of all codal formalities ;

6.                  To act as liaison between the consuming agency, Suppliers and Divisional Store in the matter of provisioning of Stores in a systematic and economical manner;

7.                  Responsible for supervision of accountal of incoming; issue and return of stores by the store staff, including 40% test check of stores with reference to

8.                  50% check of GTC register and ensuring regular submission of master account statements for denominational tickets;

9.                  Periodical check of petrol accounts/stores/books;

10.              Monthly reviews of  performance of Units and follow up action thereon;

11.              Monthly reviews of fuel; parts & tyres consumption and follow up action thereon;

12.              Analysis of breakdowns and accidents and follow up action in regard thereto;

13.              Evaluation of income & expenditures; routes income with reference to jack pot surveys and quantum of traffic;

14.              Timely disposal of complaints; corruption; vigilance; suspension and disciplinary cases;

15.              To submit weekly arrears statements of work for review;

16.              To watch the cleanliness/tidiness of office and records;

17.              Any other duty as may be assigned to him by the superior authority from time to time.

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WHILE AT DIVISIONAL LEVEL  OR HEADQUARTER LEVEL OFFICES;

1.                     To control, co-ordinate and supervise the disposal of office work in the Section put in his charge as regards timely disposal of work; analysis of quality and quantity of work done by each; maintenance and upkeep  of various records; statements and data  and submission thereof  to the quarters concerned  in time;

2.                     To deal with secret and urgent papers himself and follow up ;

3.                     Any other duty as may be assigned  by the superior authority from time to time;

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SECTION OFFICER(SAS)/ SENIOR AUDITORS/ JUNIOR AUDITORS

1.                  Responsible for applying prescribed checks necessary to effect economy; ensure accountal of revenues( deposit and realization) and to guard against wasteful expenditure, extravagance; carelessness in utilizing Corporation funds; frauds, defalcations  and misappropriation/ short deposits; non-accountal and embezzlements;

2.                  Applying pre-audit checks 100% on expenditure of all types due regard to financial powers; budget allocation sanctions; codal formalities as regards quality , quantity and rates and pre-requisites of procedures and orders vis-à-vis aspects of economy;

3.                  Applying periodic checks with reference to relevant books on each balances; materials and stores; stocks so as to guard against shortages; frauds defalcation; pilferages; wastage; mishandling; spoilage; losses; misappropriation and embezzlements;

4.                  To scrutinize periodically the permits; licenses, tenders; quotational bonds; policies; agreements and documents so as  to ensure that these are correct/valid with reference to Rules; orders procedures and contracts etc. etc. vis-a vis requirements of law;

5.                  100% verification pre-audit of purchases of all  accounts and their relevant account books, periodicals, hot and cold weather charges, machinery, stamps, stationery, materials, tools, plants etc. etc. with due regard to prescribed norms and rates, quality and quantity;

6.                  Checks on cash books contingent registers; bills control registers; TA; MR registers, overtime-    payments registers; stamps/stationery accounts registers; pay and allowances registers; loans; advances and recovery register; store ledgers; purchase day-books; orders-invoices; packing slips; indents; jobs and bills;

7.                  Check on receipt, stock, issue and accountal of money value registers- documents of all types as regard    their accuracy and up to date maintenance;

8.                  100% check on account of revenues including passengers, out-agency incomes; job-income; issue of stores and POL stocks, goods, booking, reservations, income from services rendered; sales of obsolete vehicles/materials/stores, proceeds of rents; lost property, penal-publicity, etc. etc.

9.                  Check on securities, sureties and funds in relation to their accounts books;

10.              Check of GTC registers with reference to G.R’s issued and accountal of revenue thereof against,    alongwith keeping a watch over timely realization of money in respect of to pay G.R’s;

11.              100% check of receipt, stocks, issue and accountal of denomination tickets and reservation slips vis-a vis scrutiny of master account statement;

12.              Check of log books and maintenance log books of vehicle on fleet as regard coverage done separate verification for live departmental and dead mileage, POL issued/ consumed, store, materials and components and issued, income accrued;

13.              Verification of trial balances, balance sheets with reference to budget and allocation/sanctions, income and expenditure vis-a- vis working results to watch timely dispatch of these returns;

14.              10% test check of service books and leave accounts of employees;

15.              Check of bills issued for sale or services rendered and to watch speed realization including adjustment of inter-Unit accounts;

16.              Verification of engine life, battery life and tyre life statements;

17.              100% check on log books of staff cars and tyre life statements

18.              Audit objections and audit Para /audit notes and to assist the Unit Officer to ensure speedy disposal  thereof;

19.              Quarterly inspection of booking  offices, out-agencies and departmental pumps and/or mini-field stores;

20.              Follow up action on tour and inspection notes in respect of accounts points relating to the Units;

21.              Any other duties as may be assigned by the superior authorities from time  to time;

SENIOR ASSISTANTS/JUNIOR ASSISTANTS

OFFICE:

1.                  To ensure deal expeditiously and qualitatively the subject assigned for disposal to him as regards papers received there examination and replies thereto  vis-a vis collection; compilation of returns and statements in relation thereto;

2.                  To maintain daily reports of work done for verification through assistant diary registers;

3.                  Such other duty as is assigned from time to time by the superior authority;

BUDGET:

1.                  To maintain all information and figures required for preparation of monthly trial balances, profit and loss accounts, revenue occurred and expenditure incurred office wise and for HRTC as a whole;

2.                  Timely submission of budget estimates, later peruse for its consideration and approval by prescribed quarters;

3.                  Allocation of funds and then  watch the flow of expenditure, sub-head wise;

4.                  To watch inter Unit, expenditure by adjustments,;

5.                  Capital  cost & accounts of assets of HRTC including evaluation of assets;

6.                  Loans and their utilization;

7.                  Interest on capital contribution and loans;

8.                  Drawing limits of Drawing officers of HRTC;

9.                  All correspondences on budget its timely submission and disposal;

10.              Any other duty, as may be assigned  from time to time by the superior authority;

C&S ASSISTANTS:

1.                  Collection of various types of data required for Statistics by the due data and their submission to the statistical supervisors;

2.                  Initiating and dealing of all correspondence entrusted regarding calling of information from sub-offices, its receipts , dealing  and submission;

3.                  Up-to-date maintenance of various statistical registers in their charge;

4.                  Statistical and plan correspondence with Units /sub-Units other quarters including Govt., Transport Undertakings, Institutions and third parties;

5.                  Any other duty, as may be assigned from time to time by the superior authority;

JUNIOR ENGINEERS (CIVIL) DRAFTSMEN(CIVIL)

1.                  Discharge all duties and responsibilities as are assigned for these categories as in the HPPWD;

2.                  Such other duties as are assigned by the superior authority from time to time;

ACCOUNTANTS:

1.                  Responsible for control & supervision of working of Accounts Section as regards maintenance of all accounts books, statements and data and timely disposal of correspondence in relation thereto and submission of various accounts statements;

2.                  Trial balance, profit & loss account & balance sheets vis-a vis budget estimates; their timely completion and submission to the quarter concerned;

3.                  Compilation , verification and submission of master accounts, statements regularly in time. Maintenance of general ledger accounts of denominational tickets in form HRTC-17;

4.                  Verification of job sheets;

5.                  Preparation and maintenance of register of all properties and assets;

6.                  Verification of all types of bills in accordance with the checks prescribed in various accounts, rules, regulations and procedures;

7.                  Recovery of rents and loans/ advances;

8.                  That all amount due to the HRTC have been correctly assessed ; realized and accounted for in the relevant accounts;

9.                  Settlements of audit notes and Para, objections.

10.              Checks on GTC as regards CR books issued amounts realized/ realizable and their proper accountal in time;

11.              Verification of inventories of stores, stocks, materials and money value documents etc. etc;

12.              Preparation of sub-head wise detail of expenditure incurred in relation to budget allocation, drawing limits and sanctions and other financial pre-requisites;

13.              Ensure accurate and timely adjustment of inter Unit accounts;

14.              Ensure timely discharge of all liabilities, including of pay, wages of staff, dues of other Units, suppliers and parties with due regard to allocations, sanction and completions of all codal formalities;

15.              Maintenance of accounts of securities and funds etc.

16.              Any other duty, as may be assigned from time to time by the superior authority;

CHIEF INSPECTOR:

1.                  To conduct either surprise or assigned checks on all  officials and crew of HRTC in planned and systematic manner covering all aspects of operational activities;

2.                  To exercise supervision on the working of inspectors as regards booking offices/ out agencies, vehicles and route checked , results achieved and bring out important points/lapses for suitable action;

3.                  To  devise ways and means in the direction of effectively checking the leakage and non-accountal of revenue;

4.                  To carry out systematic and periodic checks of booking office and out-agencies, crew and vehicles so as to ensure that operational activities are being carried out efficiently

5.                  To asses traffic demands on route by carrying out jack pot surveys and then review the results with income actually accrued on each route;

6.                  To watch the running of services in accordance with the schedule of timings and point for action where services start or terminate and/or suspended;

7.                  To check the out turn of crew on duty their documents and uniforms, their behavior towards the passengers and over all performance;

8.                  To check the log book and  other documents of all vehicles and crew and spare components and general condition/ cleanliness of vehicles’

9.                  To keep a constant vigil over break downs occurring enroute find out reasons and then suggest measures for improvement in the directions of trouble free operation;

10.              Periodic reports of road conditions;

11.              To effectively check the drunkenness while on duty;

12.              Spot enquiries on public complaints and suggestions;

13.              To watch that provisions of  MV act/rules, taxation acts and rules and MTW Act and rule made their under vis-a vis CCS(Conduct) Rule complied with by the crew and field staff while on duty;

14.              To specifically watch that booking clerks attend to all vehicles either originating/ terminating or passing through their stations and/or maintaining all record that one necessary

15.              To arrange relief at the time of breakdowns and accidents

16.              Any other duty, as may be assigned from time to time by the superior authority;

INSPECTORS:

1.                  To check that drivers; conductors; out agents and booking clerks are performing their duties efficiently and are in smart out-turn in uniforms and are courteous towards the traveling public;

2.                  To check that all the members of the field staff are complying with the provision of all relevant acts and rules;

3.                  To check that all the passengers and goods being carried in the vehicles of the Himachal Road Transport Corporation are  against valid tickets/GR’s in accordance with the schedules of fares/ freights/rates;

4.                  To check that the revenues accruing  to the organization for passengers/ goods carried  and services rendered are regularly and timely being accounted for;

5.                  To check the unauthorized driving of vehicles and/or their misuse and drunkenness while on duty;

6.                  To check periodically the out agencies and booking offices and ensure that out agent and booking clerks are attending to their duties and are duly accounting for the revenue by attending to all vehicles touching crossing; originating or terminating at a particular stations;

7.                  To check that field staff always keep relevant records in each booking office up to date and well maintained and their accounts-stocks are correct;

8.                  To plan checks on vehicles in such a planned and systematic manner that all conspicuous points on routes are duly touched so as effectively to guard against leakage of revenues;

9.                  To see that the services  run punctually and strictly in accordance with the schedules of timings and that the vehicles are clean;

10.              To conduct jackpot surveys of routes and then analyze results with the income that accrues actually;

11.              To suggest ways and means to augment revenue , including where change/adjustment of timings be necessary;

12.              To submit periodic reports about  road condition; late arrival/departure of services or suspension of services and on breakdowns enroute;

13.              To provide timely relief on the event of accidents;

14.              To hear to public complaints and suggest remedial measures;

15.              Any other duty, as may be assigned by the superior authority from time to time;

ASSISTANT MANAGER (STORE)

1.                  Review of stock position of stores

2.                  Fixation of minimum, re-ordering  and maximum level and to ensure that store items are not allowed to go below the minimum level fixed

3.                  Review of urgent requirement

4.                  Review of surplus store and transfer of such items within their respective division which are found in excess than their requirements. In case these items are found in excess than the requirements of their division then the list of such items be sent to Head Office for transferring the same to the needy Units of other division

5.                  Review of documents pending for retirement

6.                  Review of arrival of material in the stores accounts of which are already retired ( from advance payment register)

7.                  Critical review of monthly local purchases made by each Units of their division

8.                  Review of work done by senior store keeper, store verifier and follow up

9.                  At least 10% physical checking of store items

10.              Review of claim cases and to ensure settlement thereof

11.              Review of premature failed items of stores and product-wise feed back of such failures to Head quarters

12.              Inspection and disposal of stores

SENIOR STORE KEEPERS:

1.                  Responsible for provisioning of stores in accordance with the maximum-minimum limits fixed and pre-requisites of store purchase procedures etc;

2.                  Accountal of receipt stock, issue and disposal of stores in accordance with the relevant store books/ledgers/bins;

3.                  Timely verification and submission of bills, invoices & claims with due regard to supply orders; quality and quantity and rates charges in accordance with the codal formalities;

4.                  Timely action of claims for supplies received short or for any losses, spoilage. pilferage etc. occurred on transit;

5.                  Responsible for safe custody & stocking of stores & maintenance of their bins, accounts, books and papers;

6.                  Timely preparations of stores accounts—returns and expeditious disposal  of stores correspondence;

7.                  Also to maintain the accounts of old parts; materials / tyres and components etc. and their reclamation/ repairs/ retreading etc. etc. & of disposal of old obsolete parts/stocks;

8.                  Periodic verification of store- stocks and their bins;

9.                  Any other duty as may be assigned by the superior authority from time to time;

COMPUTER  OPERATOR:

1.                  Compilation after collection and tabulation of various types of statistical data pertaining to activities of the HRTC;

2.                  Working out various key indicators;

3.                  Handling of computing machines ( hands or electric operated);

4.                  Such other duty as may be assigned by the superior authority form time to time;

STENO TYPIST:

1.                  To take notes from officers and also to do typing works in an accurate; efficient and expeditious manner;

2.                  Such other duty as may be assigned/ entrusted by a superior Authority form time to time;

STENOGRAPHERS:

1.                  To take notes from the officers and transcribe the same;

2.                  To maintain papers, files movement registers and watch disposal of important cases and matters;

3.                  To maintain telephone register and ensure timely verification of telephone bills;

4.                  To guard against mis-use of telephone under his charge;

5.                  To maintain confidential records of officers of the organization on one hand and staff  of Head Office on the other and ensure secrecy and timely follow-up action as per procedure in force;

6.                  Control and supervision on the working of steno typists  and typists and allocation of type work to them;

7.                  Such other duty as may be assigned by the superior authority from time to time;

COMPOUNDERS:

1.             All duties and responsibilities as are laid down for their category in the Medical department of HP;

2.             Such duty as may assigned by the superior authority from time to time;

BOOKING CLERKS:

1.                  To maintain a proper accounts of tickets books and goods received  books, check slips form -10 cash acknowledgement receipts and reservation books and such other forms etc. as prescribed by the competent authority from time to time;

2.                  To issue tickets and goods receipts for correct amours including tax livable under the law notifications and enter immediately  all amount in the Booking office cash books;

3.                  To issue all ticket/goods receipts issued by him in check slips/waybills amount of fare/freight/ reservation/tax if any livable and total up correctly the amounts at the end of the check slip;

4.                  To remit to the Regional Offices all  amounts with least possible delay supported by checking slips/ GR’s reservation tickets through the drivers/ of the bus/ truck obtaining full date signature of the officials on the office copy of the form-10 (two copies are required to be sent) so that the duplicate receipted copy is receipted back by his duly acknowledgement is usually to be made by the cashier of the cash clerk deputed by the Regional Managers to collect such cash; an entry of the amount remitted will also be made in the vehicles log books with the drivers/conductors in the appropriate column. The receipted copy of the Form-10 would be pasted alongwith the office copy;

5.                  To receive cash of enroute booking alongwith other documents form the driver/conductors who touch the point/station where he (booking clerk) is posted and to issue the said driver/conductors a proper receipt from the cash acknowledgement receipt book for the amour received and obtain signatures of the said driver/conductor on the counterfoil in token of correctness of amounts received and the Identity of the person tendering the amount;

6.                  To remit all amounts received as per item(V) to the Regional Office in accordance with procedure at item(IV);

7.                  To remit form-10 alongwith check slip /tickets/ GRs/ RTs to the Regional Office supported by treasuries/Bank Challans of  deposited of amounts received from any resource, where under orders of the competent authority arrangements have been made for the deposit of amount in the local bank;

8.                  To maintain proper account of store, if any received from the Regional Office or any other source as well as their issue under proper indents;

9.                  To send back used goods receipt books RT &S and form-10 books and cash acknowledgements receipt books etc. to the Regional office for record after recording certificates as prescribed;

10.              To send reports of accidents and defective vehicles to the Regional office for further necessary actions;

11.              To perform other such duty connected with his primary functions as may be assigned to him by the Regional Manager or any other officers/ officials connected with the HRTC undertakings;

12.              To fill up vehicle logbooks while sending vehicles on duty or otherwise

13.              To issue tickets to passengers strictly on the principle “ First come First serve” and also to ensure proper queue system;

14.              To allot seat numbers to passengers

15.              To issue tickets to all passengers and for the goods being carried from the booking offices;

16.              To maintain reservation register and accountal  of reservation in the general cash book and its deposits in Corporation accounts

17.              To complete the check slips and pass it on to the Conductor five minutes before the schedule departure time and also to complete the log book of the vehicles before the commencement of journey

18.              To maintain arrival and departure register

19.              To keep the complaint book at a prominent place and make it available to the passengers for recording their complaints and suggestions on demand

20.              To maintain a standing order book, wherein all instructions received from time to time should be recorded for guidance

21.              To maintain outward and inward register

22.              To maintain a loss property register. An intimation of all unclaimed goods shall be immediately sent to the Regional office for obtaining further directions

23.              Such other duty as may be assigned/ entrusted by the superior authority form time to time

DRIVERS:

1.                  All the duties and responsibilities those are enjoined under Motor vehicle Act and Rules, Taxation Act and Rules and departmental instructions

2.                  Punctual and safe running of vehicle put in his charge

3.                  To ensure check of the road  worthiness’ and up keep of the vehicle from operational  point of view

4.                  Accountal of components, tools and documents etc. of the vehicle under his charge

5.                  Receipt of Corporation revenue from enroute stations and its accountal in the Regional office on arrival

6.                  Receipt and delivery of departmental dak, materials store etc. and their accountal at the assigned stations/ places

7.                  Safe custody of the log books and its completion and possession of documents of vehicle proper display of route boards

8.                  To ensure that punctuality is observed in the running of vehicles

9.                  Safe parking and cleanliness of the vehicles

10.              To ensure that in the case of breakdowns enroute, timely information for relief technicians is sent to the neared booking office or workshop as may be expedient. Either of the driver or Conductor of the vehicle to remain in the stranded vehicle

11.              Such other duty as may be assigned/ entrusted by the superior authority from time to time.

STORE VERIFIER

1.                  To conduct physical verification of the stores of the organization and submission of reports thereof in the manner as may be devised by the superior authority from time to time

2.                  Such other duty as may be assigned/entrusted by the superior authority form time to time

CASHIER

1.                  To receive and account for Corporation moneys, employees securities;

2.                  To draw money from the banks as per cheques endorsed and ensure correct/ timely disbursement thereof

3.                  To maintain cash books daily

4.                  To draw monthly salaries thereof and ensure submission of the cash books to the Accountant daily

5.                  Any other duty as may be assigned/entrusted by the superior authority from time to time

CLERKS/LEDGER KEEPER/DAY BOOK WRITERS

1.                  To deal with the papers and books/registers entrusted and submit the same in time. In cases of exigencies also to perform the typing duty and booking of vehicle etc.

2.                  Any other duty assigned/ entrusted by the superior authority from time to time

STOREKEEPERS/ ASSISTANT STOREKEEPER

1.                  Responsible for provisioning of stores of the Unit / sub-Units, where posted

2.                  Issue/ receipt of store, proper maintenance of accounts relating thereto

3.                  To assist the Regional Manager/Asstt. Managers in planning the requirement of store of the Units and regular supply thereof

4.                  Timely submission of claims/ bills

5.                  Responsible for safe custody of store put in his charge and their related documents

6.                  Responsible for exercising checks and supervision of stores, bins

7.                  Such other duty as may be assigned/entrusted by superior authority from time to time

TYPISTS

1.                  To ensure expeditious typing and correct typing of papers marked to him and also to perform the duties of a clerk if public exigencies so warrant

2.                  Such other duty as may be assigned/ entrusted by the superior authority from time to time

CONDUCTOR/ADDA CONDUCTORS

1.                  All duties/ responsibilities those are enjoined in Motor Vehicle Acts and Rules, Taxation Act and Rules and departmental instructions, accountal of revenues of the organization.

2.                  Accountal of money value documents/ revenue

3.                  Such either duty as may be assigned / entrusted by the superior authority from time to time

RESTORER

1.                  To kept a record in a systematic manner and keep registers thereof for ready reference

2.                  Also to perform same duties as enjoined of a Clerk

3.                  Any other duty as may be assigned / entrusted by the superior authority from time to time

PETROL PUMP ATTENDANT

1.                  To receive and issue POL at departmental pumps in accordance with the instruction issued from time to time and receipt and issue, up keep and maintenance of all records registers, statement and documents connected therewith

2.                  Such other duty as may be assigned/ entrusted by the superior authority from time to time;

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FOREMAN / HEAD MECHANIC/ TYRE INSPECTORS/ SERVICE STATION INCHARGE

1.                  To assist the Works Manager/ Regional Managers/Manager in all technical matters and adequate provisioning of stores

2.                  General supervision and control of workshop staff

3.                  Responsible for timely and qualitative repair, maintenance and servicing of vehicles

4.                  Responsible for provide road worthy vehicles in accordance with the operational demands

5.                  Timely attendance of breakdown and accidents

6.                  To ensure adherence to preventive maintenance program

7.                  To watch the progress of each workers as regard quality and quantity of jobs done

8.                  Such other duty as may be assigned by a superior from time to time.

TYRE INSPECTORS

1.                  Responsible for efficient and economical running of tyres, retreading plants of the departments

2.                  To ensure quality and quantity retreading of tyres of different and makes

3.                  To ensure optimum utilization of tyres

4.                  To check and ensure correct tyre pressure in vehicles

5.                  Ensure timely removal of tyres with a view to retreading a tyre

6.                  Such other duty as may be assigned/ entrusted by the superior authority form time to  time

DAFTRI

1.                  Binding of records etc.

2.                  Maintenance of old records

3.                  Preparation of sealed covers etc.

4.                  To mend, trim, stitch, bind old records and files etc in record rooms and the sections

5.                  To paste correction slips in the official reference books and various officers and those of the branches/sections

6.                  To affix postage on envelop and maintenance their accounts and prepare envelops and packets and parcels and to dispatch dak and telegram’s and to held the dispatch the all printed matters etc.

7.                  To sort out and properly keep the records in the record section

8.                  Any other duty as may be assigned by the superior authority from time to time

PEONS

1.                  To carry out office manual work

2.                  Local delivery of daks

3.                  To accompany officers while on tours

4.                  To work as messenger

5.                  To work as substitute in place of chowkidars

6.                  To carry and deliver dak within and out side the office

7.                  To ensure the cleanliness and general up keep of the section where posted and the furniture, fixtures and equipments and their safety

8.                  To perform misc. and odd jobs for officers/officials       

9.                  To attend to any work that may be assigned by the superior

CHOWKIDARS

1.                  To watch and ward of Corporation property and attend telephones after closure of office/workshop

2.                  To work as messenger and to deliver files and papers in emergent cases

3.                  To be responsible for general watch and ward during and after office hours

4.                  To be responsible for all precautionary measures relating to prevention of fire and damage to Corporation property

5.                  Any other duty as may be assigned by superiors from time to time

GARDENERS

1.                  Plantation of  flowers/ ornamental plants and proper care thereof in offices and workshop and in bus-stands

2.                  To perform the duties of Mali such as preparation and maintenance of flower beds and flowers pots, for beautifying office compounds  and corridors etc.

3.                  Any other work that may be assigned by the superior from time to time

SWEEPER

1.                  To maintain cleanliness of offices/ workshop/booking offices/bus-stands etc.

2.                  To ignite angithis during winter seasons

3.                  To clean and sweep and mop the room, corridor, verandas and compounds

4.                  To clean the lavatories, urinals, bath, wash basins etc. daily and properly

5.                  To lighten the stoves and angithis and to perform the allied work relating to this job

6.                  Any other work that may be assigned by superior from time to time

STORE HELPERS/WORKSHOP HELPERS/ WORKSHOP MAZDOOR/ BOYS

1.                  To render assistance to superior technical and store staff as required in day to-day working

2.                  To perform all types of manual work in store and workshops

3.                  Any other duty as may be assigned by superior from time to time

WASHING BOYS

1.                  To wash and clean all in coming HRTC buses at the bus stands in such a manner that exam bus is kept clean half an hour earlier than its schedule time

2.                  Any other duty as may be assigned by superior from time to time

PORTER

1.                  To load/ unload and stock the goods and material of the Corporation

2.                  To receive/ deliver the mails at the post office/ to the crew

3.                  Any other duty as may be assigned by superior form time to time

WATERMAN

1.            To maintain adequate water supply at bus stands where posted and keep the place neat and clean

2.            Any other duty as may be assigned by superior from time to time.

VULCANISER/ WELDER/ TURNER/ RETREADER/ TYREMAN/ PAINTER/ MECHANIC FITTER/ CRANKMACHINIST/ SPRAYPAINTER/ ELECTRICIAN/ MACHINIST/ LICENSED ELECTRICIAN/ ELECTRICAL MECHANICS/ BORERS/ TINSMITH/ SR. UPHOLSTER/ CARPENTERS/ BALCK SMITHS/ BACTRIAN/ CUSHION MAKERS/ BUFFER MAN/ BOILER MAN/ JR. ELECTRICIANS.

1.                  An expeditiously and qualitatively perform all jobs  relating of the trades with regard to efficiency and economy and to the satisfaction of the immediate superiors ,

2.                  To report the progress done to the officials concerned for scrutiny and assessments

3.                  Such other duty as may be assigned from time to time by the superior

ASSTT. BETTRIMAN/ ASSTT. WELDERS /ASSTT. CARPENTERS/ ASSTT. TURNER ASSISTANT PAINTERS/ ASSTT. VULCANIZES/ ASSTT. CUSHION MAKERS/ ASSTT.SMITH/ ASSTT. TIN SMITHS / ASSTT. ELECTRICIANS/ ASSTT. TYREMAN RETREADERS/ ASSTT. FITTERS

1.                  To render assistance to the superior technical personnel with whom attached as regards repairs, maintenance and servicing of the vehicle either at workshop, bus stands or enroute

2.                  To report day to- day progress of work done to the official concerned for scrutiny and assessments

3.                  Any other duty as may be assigned by the superior from time to time

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PROCEDURES AND NORMS FOLLOWED IN THE CORPORATION :

 Decision making process :

             All cases requiring executive policy decision on general management, administration, operation of HRTC Services  etc. within the Corporation are brought to the desk of Managing Director by his concerned Sub-ordinate Officers for appropriate decisions.

             As various Sections of the Corporation has its own Section Officers, the concerned Officers can dispose of all routine matters.  However, if there are cases which require attention of higher authority, the Section Officers put up the case, using proper filing system, to his next higher authority who will again examine the case and decide whether to clear the case at his own level or move up to higher authority and ultimately to the Managing Director.  In this process, Chief  General Manager, General Manager, Financial Advisor & Chief Accounts Officer and other officers of different branches assist the Managing Director in respect of their assigned duties and responsibilities and act as a channel between the Section Officers and the Managing Director. Likewise, all Field Officers under the Corporation run their daily business within their respective jurisdictions. Matters beyond their power and authority are referred to the Divisional Managers and Corporate Office through various forms of correspondence.  And in the Corporate Office, the matters referred by the Field Offices are dealt in concerned Sections through proper filing system, ultimately placed on the desk of Managing Director for suitable decisions.  The Corporate Office also refers cases requiring to be approved by the Board of Directors during its periodic meetings.

 Norms, Rules and Regulations followed while discharging functions:

             All the administrative authorities and employees in the Corporation follow and executive general and specific Rules and Regulations adopted by the Government like all other Departments/Corporations. And the Corporation follows Financial Rules as contained in Accounts Manual. In the Technical Section, relevant manual, code, modality, system etc. which are technically required in accordance with the competency of the Technical Officers and staff, are followed while discharging functions and responsibilities. The Corporation also follows any executive orders, issued by the Government from time to time, which are specifically or in general required to be complied and executed by it.

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 Various Rules, Acts  and Guidelines implemented by the Corporation:

            1.                  Central Civil Services (CC& A) Rules, 1965.

2.                  Central Civil Services (Conduct) Rules, 1964.

3.                  Central Civil Services (Leave )Rules, 1972.

4.                  Central Civil Services (Temporary Services) Rules, 1965.

5.                  Central Civil Services (Pension) Rules, 1972.

6.                  Fundamental and Supplementary Rules as applicable to the employees of the Government of Himachal Pradesh from time to time.

7.                  Financial Hand Book No. 1 (Treasury Rules)

8.                  Financial Hand Book No. 2 (H.P. Financial Rules).

9.                  Financial Hand Book No. 3 ( H.P. Public Works Department Rules).

10.              Financial Hand Book No. 4 (Budget Manual).

11.              Central Services (Medical Attendance) Rules, as applicable to employees  of H.P.

12.              T.A. Rules and Rates as applicable to the employees of H.P. Govt.

13.              Central Provident Fund (Central Services) Rules, 1960.

14.              Central Provident Fund Regulations, 2000.

15.              HRTC (Recruitment & Promotion) Regulations, 1996.

16.              General Provident Fund Rules.

17.              Motor Vehicles Act, 1988.

18.              H.P.M.V. Taxation Act, 1972.

19.              Motor Transport Workers Act, 1961.

20.              Workmen's Compensation Act, 1923.

21.              Factories Act-1948.

22.              Industrial Disputes Act, 1947.

23.              Payment of Bonus Act.

24.              Road Transport Corporation Act, 1950.

25.              Payment of Wages Act.

26.              Minimum Wages Act.

27.              H.P. P & Goods Taxation Act -1955.

28.              Payment of Gratuity Act-1972.

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DOCUMENTS AND INFORMATION HELD BY THE CORPORATION

 GENERAL ADMINISTRATION SECTION:

1.                  General and specific instructions on administration and establishment.

2.                  Service records of officers and employees under the Corporation.

3.                  Appointment, creation of post, seniority and promotion etc. etc.

4.                  Recruitment and Promotion Regulations.

5.                  Opening of Depots.

6.                  Annual Confidential Reports.

7.                  Revision of Pay Scales.

8.                  Record of Transports.

9.                  Hand Book on Personal Matters.

LEGAL & LABOUR SECTION:

1.                  Agenda & Proceedings of B.O.D.

2.                  Appointment of Sr. Legal Advisor/ Legal Advisor and Advocates on Panel.

3.                  Records  pertaining to MACT, Labour Courts, High Court/Supreme Court and Lok Adalat and Consumer Courts.

4.                  Payments made to Advocate.

5.                  Demand Charters of various Labour Unions & proceedings of meetings held between Management and Unions.

6.                  Record of Benevolent Fund.

STORE SECTION:

1.                  Store Purchase Procedure.

2.                  Stocking system.

3.                  Inspection of Stores.

4.                  Proceedings of Store Purchase Committee meetings.

5.                  Procedure for Condemnation of Stores & records of stores condemned.

INSPECTION SECTION:

1.                  Detail of Cases detected by Flying Squads.

2.                  Action taken against conductors/Bus Sahayak/TMPAs involved in ticketless travelling cases.

3.                  Tour Diary and O.T.A. of Inspectorate Staff.

4.                  Performance of Checking Staff.

TECHINICAL SECTION:

1.                  Proceedings of Vehicle Purchase Committee meetings.

2.                  Record of purchase of Vehicles.

3.                  Procedure for purchase and payment of vehicles.

4.                  Instructions for maintenance of buses.

5.                  Procedure for Condemnation of vehicles and record of condemned vehicles.

6.                  Procedure for body fabrication.

7.                  Instruction on safety measures.

8.                  Record of Accidents.

TRAFFIC SECTION:

1.                  Unitwise Scheduling.

2.                  Inter-state Agreements.

3.                  Record of T.A.C. Meetings.

4.                  Introduction, diversion, curtailment &  extension of routes.

5.                  Record of Private Buses attached with Corporation fleet under Wet Leasing Scheme

6.                  Various Demands and Complaints.

7.                  Instructions for the deployment of crew. 

AUDIT SECTION                                                    

1.                  HRTC Accounts Manual

2.                  Maintenance of Accounts including Profit and Loss Accounts and Balance Sheet at Unit level, compilation and consolidation at Head Quarter.

3.                  Physical Verification of Assets and Stores

4.                  Processing of Internal Audit reports

5.                  A.G. Audit Reports

6.                  Draft/Advance Audit Paras

7.                  CAG Reports(Commercial and Civil)

8.                  Public Accounts Committee Reports

9.                  Committee on Public Undertaking Reports

10.              Theft Cases of Revenue/Stores/POL etc.

11.              Delegations of Financial Powers

12.              Monthly Master Account Statements

13.              Monthly Sundry Debtor Statements

14.              Cases Pertaining to loss of Denominational tickets

15.              Guidelines/Instructions regarding refund of fare

16.              Examination of files of other Sections involving financial implications.

BUDGET & BANKING SECTION                                                                                                                                                            

1.                  Compilation of Budget Estimates (Revised and Proposed)

2.                  Annual Resource Plan

3.                  Quarterly Progress Report of the Annual Plan

4.                  Release of Subsidy and Capital Contribution from the State Govt. for Non Plan and Plan and accountal thereto

5.                  Data supplied for publication to other ASRTU/STUs/AG and State Govt.

6.                  Raising of Term loans for purchase of Vehicles

7.                  Sanction of  Long Term advances and maintenance of records thereto

8.                  According Sanction of expenditure on BOD and other meetings

9.                  Release of  Drawing Limits to all the Heads of Offices in HRTC

10.              Centralized payment of GPF/CPF/Pension Vehicles/Staff Cars, Term Loan and interest etc. and maintenance of Cash Books

11.              Filing of Income Tax Return of the Corporation

12.              Collection of Cheque Books and Pay-in-Slip and supply to all DDOs on requisition

13.              Reconciliation of monthly Drawl and Deposit with various Banks

14.              Supply of Reconciled figures for preparation of Annual Accounts.

15.              Maintenance of Cash Credit Limit  account with various banks

16.              Engagement of Chartered Accountant for Tax Audit

17.              Defending of Income Tax cases of the Corporation and supply of required information to Tax Authority  as demanded

BUILDING SECTION: